22-21 Project Management Specialist (Health – Supply Chain) – 3 positions

Job Description

General Statement of Purpose of the Contract; The USAID Project Management Specialist – Supply Chain (the “Specialist”) serves as an advisor and provides strategic, technical, analytical, and management support on health logistics and supply chain management. S/he will serve as a Contracting Officer’s Representative/Agreement Officer’s Representative (COR/AOR) and/or Activity Manager supporting health logistics and supply chain activities.

Statement of Duties to be Performed

Program Management

Serves as a COR/AOR and/or Activity Manager for health logistics and supply chain programs/projects/activities awarded through the Health Office, providing financial and programmatic oversight to ensure contracts and grants achieve anticipated results, and are linked to and enhance attainment of the Health Office, Mission, and USG objectives.
Conducts site visits as required in order to monitor progress, and to provide technical and programmatic recommendations to ensure effectiveness, efficiency and judicious use of U.S. Government (USG) funding.
Technical Guidance and Leadership

Stay abreast of state-of-the-art knowledge, programming and best practices related to supply chain management and utilize this information to improve host country supply chain management.
Coordinate exchanges and sharing of best practices among USAID, USG and other stakeholders to strengthen health logistics and supply chain systems improvement.
Provide technical guidance and leadership to the host country government in coordinating health supply chain systems support, supply planning, forecasting, quantification and programming.
Guide USAID and host country government on strategic decisions and policy formulation to strengthen supply chain management, including transparency and accountability.
Provide technical guidance and coordination to Health Office colleagues to ensure development of key systems that effectively integrate across the entire health portfolio.
Provide guidance to Health Office colleagues to monitor the achievement of milestones of IPs supporting health logistics and supply chain system implementation.
Support host country efforts to ensure health supply chain systems fully integrate with key commodity management and information systems that will allow end to end data visibility.
Representation and Reporting

Represents the Health Office, Mission, and USG at national and/or international technical and programmatic meetings, within various working groups, and in consultations with other social sector donors, government officials, and IPs.
Represents supply chain issues in interagency discussions involving senior leadership from USAID, CDC, other interagency partners, the PEPFAR Coordination Office and the U.S. Embassy.
Represents supply chain issues to senior host country officials to ensure strong coordination and accountability by all relevant actors in the supply chain system.
Provides technical and strategic leadership in the preparation of key annual and mid-term planning reporting documents including the Country Operational Plan, Operational Plan, Congressional Budget Justifications, Quarterly, Semi-Annual and Annual Progress Reports.
Prepare ad hoc reports as required for the Mission, USAID/Washington, Office of Global AIDS Coordinator (OGAC), donor coordination groups, and others.
Drafts talking points and/or speeches for the Office Chief, Mission Director, Ambassador and others, as required, and prepares briefing papers, presentations, and coordinates site preparations for VIP site visits.
Coordinate with USG agencies in on HIV and related commodities management to guide and oversee procurement via the current USG supply chain mechanism. This includes forecasting, quantification, and procurement of commodities, such as antiretroviral and anti-tuberculosis medicines, male circumcision kits, devices and supplies, and HIV test kits, as needed for the implementation of the overall health portfolio and to ensure adequate stock monitoring at site and above-site levels.
Participate in workshops, special committees, and other fora as a technical advisor on logistics and supply chain management.
Supervisory Relationship

Works under the general supervision of the designated Team Lead. The supervisor makes assignments in terms of overall objectives and resources available. Completed work is reviewed in terms of achievement of program/project/activity goals, effectiveness in meeting host-country and USAID objectives, and integration with other initiatives in the Health Office and Mission portfolio. Some technical direction may come from other professionals in the Office; in general, however, the Specialist will be expected to exercise considerable autonomy and best judgment in discharging the duties of the assignment.

Supervisory Controls

Continued supervision of other Mission staff is not contemplated.

PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

Education
Master Of Science
Completion of a US-style University Master’s Degree in a field related to social science, statistics, mathematics, mathematics, economics, computer science, epidemiology, health informatics, public health, infectious disease, zoonotic disease, biology or other quantitative discipline, or the local equivalent, is required.

More Details on Experience
A minimum of five (5) years of progressively responsible, professional-level experience in developing, implementing, and/or monitoring and evaluating health supply chain performance improvement activities, including supply chain management, logistics, health commodities management, rational drug use, and/or other closely related area. Experience collaborating with and/or working for key donors, development partners, or NGO is required.

More Details on Skills
EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at //www.acquisition.gov/browse/index/far.

Job Knowledge (50 points)

Knowledge of national supply chain management systems and Health and HIV/AIDS service delivery in the host country, including but not limited to procurement, warehousing and distribution, receipt and ordering of commodities, supply planning, quantification, and/or use of supply chain management information and management systems. Knowledge of donor engagement in supporting health systems strengthening efforts and health commodities.

Skills and abilities (50 points)

Project management skills, including data and information management, administrative, and monitoring skills used to track the performance of implementing partners and activities. Excellent communication skills both orally and in writing, especially in being able to present information, analyses, and recommendations to individuals with nontechnical background. Ability to respond professionally and adjust in fluid situations in order to meet deadlines in the face of competing priorities and time pressures. Ability to work both independently and as part of a team. Ability to negotiate difficult issues and build consensus to achieve results with a wide range of individuals. Excellent computer and software skills including ability in excel, SPSS, STATA, R and/or other analytical databases.

Total possible points: 100

Terms And Conditions
SUBMITTING AN OFFER

Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com

Step 2: Complete the job application at www.myjobsinkenya.com.

Step 3: Internal Offerors/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload them to MyJobsInKenya.

OR

External Offerors/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload them to MyJobsInKenya.

Offerors must provide a list of minimum three (3) professional references who are not family members or relatives, with complete name, title, organization where he/she works, description of relationship, with working/accurate telephone numbers and email addresses. The offeror’s references must be able to provide substantive information about his/her past performance and abilities.

Note to Applicants:

Offers must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com.
Submissions will only be accepted through www.myjobsinkenya.com. Late and incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position.
All Applicants must provide at least three professional references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.
LIST OF REQUIRED FORMS PRIOR TO AWARD; The company will provide instructions about how to complete and submit any required forms after an offeror is selected for the contract award.

BENEFITS AND ALLOWANCES; Benefits and allowances are offered in accordance with the Local Compensation Plan (LCP).

TAXES; The Contractor must observe Kenyan laws including those concerning income and related tax obligations.